Travel and Visa Information

Visitors 12 and older who are fully vaccinated* are welcome to enter Canada without restrictions. Please check if you require a visa or electronic travel authorization (eTA). If you require a visa, please make sure to apply at least 3-4 months prior to travelling, earlier is recommended. 

Effective April 1, 2022 fully vaccinated travellers will no longer need to provide a pre-entry COVID-19 test result to enter Canada by air, land or water. All travellers continue to be required to submit their mandatory information in ArriveCAN before their arrival in Canada. Random testing at the airport might be in place. Please note that these regulations can change at any time, so please ensure to check the current requirements before travelling. 

Please refer to IRCC website to learn about a temporary resident visa (visitor visa) and the process to apply for one. Please note that visa applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to show that they meet the requirements for a temporary resident visa. While a special event code has been assigned to your event, it does not offer any advantage to the applicant, in terms of a positive visa outcome. The applicant must meet all the eligibility criteria in order to receive a visa. 

Processing times for visa applications vary depending on the visa office and the time of the year.  Participants are encouraged to check the processing times calculator for guidance, but generally we recommend applying at least 12-16 weeks in advance of their departure date to ensure they receive the visa in time for the start of the event. Please note that processing times are exceptionally long at the moment. 

Biometrics Expansion
Since the summer of 2018, when you apply for a visitor visa, study or work permit (except U.S. nationals), or permanent residence you need to give your fingerprints and a photo. To facilitate repeat travel to Canada, applicants for a visitor visa, study or work permit will only need to give their biometrics once every 10 years. For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Electronic Travel Authorization (eTA)
Since November 10, 2016, visa-exempt foreign nationals must have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

ICBM can provide a letter of invitation to those who require one for visas or for other related administrative reasons. This letter aims to only assist participants for their travel to Canada and does not imply any commitment for the ICBM to provide financial support. To receive an invitation letter, delegates must first register for the conference and letters will only be issued to attendees who have paid for their registration in full. Please be advised that the Conference Secretariat requires 2-3 business days to process visa invitation letters. In the case of payment not made with a credit card, the Secretariat needs to verify the registration payment has been received before providing a letter. Please note that cancellations after the pre-registration cut-off may result in a partial or full cancellation fee. A visa invitation letter is no guarantee to receive a visa and it is the sole responsibility of the attendee to contact the embassy or consulate to obtain the necessary paperwork for entry into the country. 

If you’re arriving by air, you’ll most likely be flying into Vancouver International Airport (YVR). Located just 25 minutes from downtown, YVR is consistently rated one of the best airports in North America. There are more than a dozen international flights in and out of YVR every day, with more than 20 bound for the United States. 

TransLink plans and manages the region’s transportation system. Plan your trip

Book online at and quote CDP* ID# 2163312.The CDP savings applies to Base Rental Rate only. Taxes, tax reimbursement, fees, surcharges and optional service charges, such as refueling, are not included. Discounts vary by rental date, location and vehicle type. Discounts in local currency upon redemption. Advance reservation is required. Age, driver, credit and qualifying rate restrictions for the renting location apply. Blackout periods may apply.